Vacancy for an ERC Event Co-ordinator

The European Regional Committee (ERC) are recruiting for someone to administer the European Championships. The role will involve managing all the admin required for these events. Typically, the ERC schedule two to three events each year. The European Club League may be added to this role for the 2026 season onward. The administration for each championship event includes:

  • Initiating the event – this involves emailing Members the Invitation via email and website notifications.
  • Managing all follow up emails and communications with Members.
  • Collecting and managing the entries via an Excel spreadsheet.
  • Liaising with Tournament Group to agree the event structure e.g. player numbers and format.
  • Publishing the award of places to Members and on the website.
  • Liaising with the WCF Treasurer to ensure all Entry Fees are received and chasing players for these.
  • Requesting the Player Information via a Google Form and tracking receipt.
  • Setting up a Player and Officials WhatsApp group.
  • Managing any player withdrawals in line with the regulations.
  • Liaising with the host organising committee as Event Lead.
  • Ensuring the WCF website and Facebook pages are regularly updated with Event news.
  • Setting up the post event Player survey and then collating and summarising the feedback received.

These activities are managed through email, Google forms and most importantly Excel. An excel template will be provided but may need tailoring for each event. The role holder should therefore have some proficiency in the use of spreadsheets. The role holder will be expected to attend the ERC monthly online meetings, and join in debates, but will not be a voting member of the committee.

Training will be provided by Debbie Lines, the current WCF Secretary-General with additional support from Roberts Stafeckis, the current ERC Chair to whom this role will report.

An honorarium of £250 per event managed, will be payable.

The post is expected to start early September, in time for the start of the admin cycle for the 2025 events, invitations for which are due to be sent out in October.

If interested, please email Debbie Lines for more information or to apply. Applications close 31st July 2024.

 

WCF Sports Regulations and Ranking Regulations Updated

On 8th June 2024, Council voted to approve changes to the Ranking Regulations to improve how the system handles Fast Improvers and Returners. The system will be changed, and the associated regulations: the Sports Regulations and the Ranking Regulations, have been updated.

The latest versions can be found on page: Statutes and Regulations

WCF Statutes and Regulations Update

On 28th March 2024, Council voted to amend various regulations and our Statutes, as listed below:

WCF Statutes version 13.5

WCF Administration Regulations version 6

WCF Event Regulations version 5.2

WCF Sports Regulations version 9.3

WCF Finance Regulations version 1.5

These regulations apply as of 29th March 2024 and supersede all previous regulations.

 

2024 European Championships – How to pay your entry fees

There are three ERC events coming up that need to be paid for.

European GC Singles Championship16 to 19 May 2024 at the Sussex County Croquet Club near Brighton, England. Will be requested on the closing date 28th March. Due by date: 28th April.

European GC Women’s Championship – 1 to 4 August 2024 at Compton Croquet Club in Eastbourne, England. Will be requested on the closing date 11th April. Due by date: 11th May.

European AC Singles Championship – 15-18 August 2024 at the Carrickmines Croquet & Lawn Tennis  Club, Dublin, Ireland. Will be requested on the closing date of 16th April. Due date 16th May.

The Entry fee for all these events is £68 per player.

Please do not pay until you have been notified that you have been awarded a place in the event. Those on the Replacement List, do NOT yet have a place.  Lists of those with awarded places can be found on the relevant page for each event.

The ERC would prefer that you pay by Bank Transfer. All details on how to do this will be in the email sent to each Member by the ERC Event Lead. This will be sent out shortly after each Closing date and we ask that our Members please forward this information onto their players. Paying in this way incurs lower fees for the ERC and will be very much appreciated.

If you do need to pay by PayPal, please click on the button below:

 

ERC Update – March 2024

ERC
Minutes of Meeting 13th March 2024

Present: Roberts Stafeckis – ERC Chairman, Andrés Alvarez-Sala – ERC, Duncan Catterall - ERC, Alan Looney - ERC, Michael Böer - ERC, José Alvarez-Sala – WCF President, Debbie Lines - WCF Secretary-General, Peter Paynes – WCF Treasurer, Begoña Elzaburu – WCF MC, Samir Patel – WCF MC

European Flags and Trophies

Flags: Will be delivered to all venues by the S-G. Needed - delivery address and contact persons from each hosting club.

Trophies and salvers:  All events have perpetual trophies. Medals and salvers will remain similar type and size as last two years. Purchasing of the trophies and salvers shall be done centrally for all three events.

European GC, Sussex County Croquet Club, England - Event Lead Andres Alvarez-Sala

Ranking Places announced to players from 7 countries, no withdrawals so far. Members to submit names for their membership places by closing date.

European GC Women’s, Compton, England - Event Lead Begoña Elzaburu

Ranking Places announced. Members to submit names for their Membership Places.

European AC, Carrickmines, Ireland – Event Lead Alan Looney

Belgium did not claim membership place in due time. Therefore, there will be no membership place awarded to Belgium. Their player is validly added to the Replacement list and may get a space in this way if not all Members take all their requested Membership places.

European Club League - update on the entry fees

Entry fees from six (out of 28) participants are still missing.
Event agreement yet to be agreed and signed with the Club de Campo Villa de Madrid.

Calendar of European Open events (Peter Payne)

The event list shall be uploaded to the website soon.

Initial discussion on the Member Place Limit for the ERC events (currently 15%)

Discussion was conducted on how the quality of ERC events can be improved and still guarantee membership places to all Members and RCOs.

Proposals were to increase the number of available Ranking Places or change the country limit but a full discussion is to be initiated and conclusion must be found in time to set rules for next year.

Invitation Dates
In order to better manage allocation of Ranking List places out of the RRL it was suggested that Invitations for the 2025 events are sent out earlier in the year.

Withdrawals clarification
Membership - It was clarified that in case of a withdrawal of a player with a membership place, the Member has the right to nominate another player within 14 days. If the vacancy is not filled the place will be offered to the highest ranked player from the RRL, subject to the country limit. Players can be nominated for the RRL at any time without time limit.

Ranking Places – it was clarified that when a Ranking Place withdraws, the highest place person from a country who has not reached their maximum limit, is offered the replacement. This may or may not be from the same country.

If not full - Only if the event is not otherwise full will replacements be taken from countries which have reached the maximum numbers. In which case the highest ranked available players are offered the position.

Other Business

It was discussed whether the ERC should have its own Secretary General to administer ERC events. This would attract a small honorarium. Treasurer shall investigate how funds could be raised to cover the cost of this. This issue would have to be discussed and approved by WCF.

Next meeting: April 16, 2024 18:30 London time.

 

 

2024 – European Events open to overseas players

Do you want to play in Europe but not sure what events are open to overseas players?

Below are some of the key 'Open' events. This list is not meant to be complete. There will be other events that can be entered too, however, this list may provide some of the more obvious options. Note: to protect from spam, all email addresses have replaced the @ with a #.

Dates

Country

Event Name

Contact

18th - 19th May

Czechia

Czech AC Open

vasek.doskocil#seznam.cz

18th - 19th May

Germany

Helenen Cup GC Doubles Advantage, Hamburg

jjencquel#gmail.com

20th May

Germany

Hanseatic Cup GC, Hamburg

jjencquel#gmail.com

31st May - 3rd June

Ireland

Championships of County Dublin AC, Carrickmines

fiachracarroll#gmail.com

8th June

Portugal

Portuguese Open GC, Algarve

algarvecroquetclub#gmail.com

21st - 23rd June

Latvia

Midsummer GC Mixed Doubles, Ikskile

roberts.stafeckis#gmail.com

12th - 14th July

Switzerland

Swiss GC Open, Geneva

peter#paynes.ch

2nd - 4th August

Switzerland

Swiss AC Open, Geneva

peter#paynes.ch

3rd - 10th August

Ireland

Championships of Ireland AC, Carrickmines

fiachracarroll#gmail.com

23rd - 25th August

Czechia

Czech GC Open, Telc

vasek.doskocil#seznam.cz

30th August - 1st September

Latvia

Baltic Open GC, Ikskile

roberts.stafeckis#gmail.com

13th -15th September

Ireland

GC Championships of Ireland, Carrickmines

fiachracarroll#gmail.com

14th - 15th September

Portugal

Chairman's Shield GC, Algarve

algarvecroquetclub#gmail.com

10th - 11th October

Portugal

Benamor Open Doubles & Singles GC, Algarve

algarvecroquetclub#gmail.com

UK events
Almost all events published in the CroquetEngland Online Fixtures List are open for overseas entries, unless it specifies to the contrary in the conditions.
Croquet England Online Fixtures Calendar

To enter events published on this calendar you must first register for (or renew) a Reciprocal Rights Account. If you have any problems, you can contact the CA Office (caoffice.org.uk) for assistance. Once submitted, the office should take approximately one working day to provide the necessary access so that you may then enter your chosen event online.

This information, along with all the details about this years ERC Championships and the Club League, can be found on the ERC Events page

 

ERC Update – February 2024

Minutes of ERC Meeting Date: 16.02.2024

Participants: Roberts Stafeckis, Andrés Alvarez-Sala, Michael Böer, José Alvarez-Sala,  Debbie Lines, Begoña Elzaburu
Apologies: Alan Looney, Duncan Caterall

1. GC EC - Event Lead - Andres
Allocation of Ranking Places:  EC will have 32 places. As there are assumed 20 membership places to be awarded there will be 12 ranking places available. Entry is high, so it was agreed to explore options to increase the field size.  [March update - Following discussions with the Tournament Director and the host club it was agreed to keep the entry size to 32]

2. GC WEC - Event Lead - Begona
General discussions re entry numbers. 38 entries for field of either 32 or 28 - to be discussed further.  Debbie to work with Begona to train her on the responsibilities of Event Lead.

3. AC EC - Event Lead - Alan
Very few entries so far 19 applicants will fill the membership places. Alan was excused from attending the meeting.

4. European Club League
There were more entries than places. All participating teams have been informed about their heat to play. In case a club is participating in ECL with two teams it was clarified that the entry fee of 60 € is due for each team and not per club.

5. GC U21 EC 2025
Confirmation of Czechia as Preferred Bidder. It was decided that GC U21 EC 2025 shall be awarded to Telc, Czech Republic. They have 2 lawns now but another two lawns will be ready until next year. Event Lead will be Michael.

6. GC EC 2025
Event bid from Budleigh Salterton bid from Budleigh Salterton received.

Next meeting will be held on 13th March.

Michael 22.02.2024

Corfu joins WCF as RCO

The Management Committee (MC) are very pleased to announce that Corfu, one of the Greek islands, has requested to join the WCF. The MC have reviewed their request and can confirm that the Corfu Club meets the requirements to join the WCF as a Recognised Croquet Organisation (RCO).

The club, based near Gouvia on Corfu, has been established for many years. It has four lawns, and regularly hosts tournaments open to visitors, both in GC and AC. The thriving club has an active membership who play mainly GC and One Ball, with just a small amount of AC played. To find out more, including how to visit them, see their website: https://corfucroquet.club/

Richard and Karen Quilter (President and Secretary) will be our main contacts. Please offer them, and all the Corfu players, a warm welcome to the WCF.

ERC Election Results

The election closed on 31st December 2024.

The four candidates with the most votes, who are elected to the European Regional Committee (ERC) are:

      • Alan Looney – nominated by the Croquet Association of Ireland
      • Duncan Catterall – nominated by Croquet England
      • Michael Böer – nominated by the Deutscher Krocket Bund
      • Roberts Stafeckis – nominated by the Latvijas Kroketa Federacija (re-elected)

Their term of office started on 1st January 2024 and lasts for four years.

They will join Andrés Álvarez‑Sala from Spain who has two more years on the committee before his term ends.

On this occasion Daniel Studerus was not elected. We thank him for making himself available and hope that he might try again should places become available again in future.

Would you like to help run the ERC?

There are FOUR open positions on the European Regional Committee (ERC)  – nominations due by 30th November 2023.

The ERC has now been in place for two years. The committee normally serve for 4 years, but when we started, we set 3 of the 5 members a shorter two-year term, so that the committee would not all change at the same time going forward.

Three members end their initial term on 31st December this year – Roberts Stafeckis, Daniel Larsson John Swabey. Roberts and Daniel are willing to stand for a second term, should they be elected, whereas John has decided to stand down. Kerstin Loretz has decided to resign from the committee with immediate effect.

We are therefore recruiting for FOUR open positions.

The committee operates via email but also meets approximately once per month. The main language used is English. The ERCs main task is to ensure that the calendar of ERC Championships and Club League Matches are organised and planned. This involves finding hosts, agreeing the bids, sending out invitations, managing the player lists, communicating with the host organisers and advertising all this on the WCF website. Additionally, the ERC may consider regional promotional or development initiatives if requested by the Members.

Please advertise this opportunity to help organise and develop croquet in Europe amongst your players. We invite nominations by 30th November 2023.

The Nomination Process

All nominations must be made via the Member Organising body to the WCF Secretary-General and may be submitted by Full or Associate Members. Nominees may come from a Recognised Croquet Organisation (RCO) but must be nominated by a Member.

All nominations for these positions must be authorised in writing or by email by the candidate and by an appropriate officer of the nominating Member. Nominations must be accompanied by a brief résumé of the candidate’s personal details and their objectives. They must be received by the WCF Secretary-General no later than the 30th November 2023. A headshot photo would also be appreciated.

Election – if there are more candidates than open positions, there will be an election. The process for this will be circulated should it become necessary.